10 Must-Have Items in an Employee Welcome Kit (2025 Edition)

An employee welcome kit is much more than a set of office supplies. It’s a strategic tool that helps organizations deliver a powerful first impression, reflect company culture, and build loyalty from day one. At Printing Labs, we specialize in crafting customized employee welcome kits that are not only functional but also emotionally engaging — all while showcasing your brand.

Whether you’re onboarding in-office or remote teams across India, here are the top 10 must-have items to include in a modern employee welcome kit in 2025.

1. Branded Notebook & Pen

Every employee needs a stylish place to jot down notes and ideas. A soft-touch notebook paired with a high-quality pen adds immediate utility while subtly promoting your brand.

🛠 Available at Printing Labs: Matte notebooks, metallic pens, and eco-combos.

2. Branded T-Shirt or Hoodie

Make your new hires feel like part of the tribe! A custom-printed hoodie or tee makes onboarding fun and builds internal brand pride.

👕 Explore our apparel line: premium tees, embroidered hoodies, and full-size kits.

3. Personalized Welcome Letter

A welcome card signed by leadership adds a human touch. For extra impact, include a QR code linked to a video message from the CEO or team lead.

📩 We print and personalize each message on branded stationery.

4. Reusable Steel Water Bottle

Support wellness and sustainability with a branded stainless steel bottle. It’s useful, eco-friendly, and stylish on any desk.

🥤 Printing Labs offers leak-proof, insulated sippers in multiple styles.

5. Laptop Bag or Organizer Pouch

Help your team stay organized from day one with a tech-friendly laptop sleeve, cable pouch, or accessory kit.

🎒 Available in PU leather, waterproof nylon, and corporate minimalist designs.

6. Desk Essentials

Items like sticky notes, mini desk calendars, or magnetic bookmarks are practical additions. They help employees set up their workstations instantly.

🖇 Our desk kits are available in both eco and premium formats.

7. Lanyard & ID Card Holder

A small but vital inclusion for office-goers. It adds polish and readiness — especially for day-one onboarding photos.

🎟 Choose lanyards that match your brand color and logo identity.

8. Snack Pack or Gourmet Treats

Add something delicious — chocolates, trail mix, or energy bars. This light-hearted touch makes the experience memorable and joyful.

🍫 Printing Labs offers snack boxes and local treats upon request.

9. Eco-Friendly Gift

Include a green surprise like a plantable pen, bamboo diary, or jute accessory. These reflect your values and promote sustainability.

🌿 Ask about our full range of eco-kits and zero-plastic packaging.

10. Custom Branded Packaging

Unboxing is half the experience! Use a magnetic flap box, sleeve-style packaging, or foldable kraft kits to leave a “wow” impact.

📦 All boxes are fully brandable — inside and out.

Conclusion:

A thoughtfully crafted employee welcome kit helps set the tone for an inspiring workplace relationship. It’s your first brand moment — make it count! At Printing Labs, we create fully personalized kits for companies across India with pan-India delivery and exceptional customization support.

👉 Contact us today to explore curated kits or build your own onboarding experience!